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Privacy Policy

Last Updated: June 12, 2026

1. Introduction

InVanTech Association (“InVanTech,” “we,” “our,” or “us”) is a non-profit organization based in British Columbia, Canada. We organize engineering and infrastructure-related events, conferences, exhibitions, networking activities, and provide event registration and ticketing services through our website, invantech.ca.

We are committed to protecting your privacy and handling your personal information responsibly and in accordance with applicable Canadian privacy legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA).

2. Information We Collect

We may collect the following categories of personal information:

a. Information You Provide

  • Full name
  • Email address
  • Telephone number
  • Mailing address (if applicable)
  • Billing information
  • Organization or employer name
  • Job title or professional affiliation
  • Information submitted through contact forms or inquiries

b. Event-Related Information

  • Event registrations and ticket purchases
  • Attendance records
  • Dietary restrictions or accessibility requirements voluntarily provided by you
  • Sponsorship and exhibitor information
  • Networking preferences and opt-in choices

c. Automatically Collected Information

When you visit our website, we may automatically collect:

  • IP address
  • Browser type and version
  • Device information
  • Pages visited and time spent on our website
  • Referral sources
  • Website usage information collected through cookies or analytics tools

3. How We Use Your Information

We use personal information for purposes including:

  • Processing registrations and ticket purchases;
  • Managing event attendance and communications;
  • Providing customer service and responding to inquiries;
  • Administering sponsorship and exhibitor relationships;
  • Sending event confirmations, reminders, and updates;
  • Improving our website, programs, and services;
  • Maintaining organizational records;
  • Complying with legal, accounting, and regulatory obligations;
  • Sending newsletters and promotional communications where you have consented to receive them.

4. Consent

By providing your personal information to InVanTech, you consent to its collection, use, and disclosure for the purposes described in this Privacy Policy.

You may withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice. Withdrawal of consent may affect our ability to provide certain services.

5. Payments

Payments for registrations and tickets may be processed by secure third-party payment service providers, such as Stripe or other reputable platforms.

InVanTech does not store complete credit card numbers or payment security codes on its servers.

Users should review the privacy policies of applicable payment providers before submitting payment information.

6. Sharing of Personal Information

We do not sell, rent, or trade personal information.

We may disclose personal information to:

  • Payment processing providers;
  • Service providers assisting with event operations;
  • Co-organizers or event partners involved in delivering specific events;
  • Government authorities or regulatory bodies when required by law;
  • Sponsors or exhibitors, but only where participants have expressly consented to such sharing (for example, through networking opt-in opportunities).

All third parties receiving personal information on our behalf are expected to maintain appropriate safeguards.

7. Cookies and Analytics

Our website may use cookies and similar technologies to:

  • Improve website functionality;
  • Analyze website traffic and usage patterns;
  • Enhance user experience;
  • Remember user preferences.

You may configure your browser settings to reject cookies; however, certain features of the website may not function properly as a result.

8. Retention of Personal Information

We retain personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected, including:

  • Event administration and reporting;
  • Accounting and tax obligations;
  • Compliance with legal requirements;
  • Internal record-keeping.

When personal information is no longer required, it will be securely destroyed, deleted, or anonymized.

9. Your Privacy Rights

Subject to applicable laws, you have the right to:

  • Request access to your personal information;
  • Request correction of inaccurate or incomplete information;
  • Withdraw consent for certain uses of your information;
  • Request information regarding how your personal information has been used or disclosed.

Requests may be submitted using the contact information provided below.

10. Security Measures

InVanTech implements reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, loss, misuse, disclosure, alteration, or destruction.

Despite these efforts, no method of electronic transmission or storage can be guaranteed to be completely secure.

11. Photography and Event Media

Photographs, videos, and recordings may be taken during InVanTech events.

Such materials may be used for promotional, educational, reporting, archival, and marketing purposes in accordance with our Terms and Conditions.

Individuals with concerns regarding event photography should contact event organizers in advance of the event.

12. Third-Party Websites

Our website may contain links to third-party websites or services.

InVanTech is not responsible for the privacy practices, policies, or content of those external websites. We encourage users to review the privacy policies of any third-party sites they visit.

13. Children's Privacy

Our events and services are intended for professional and general audiences. We do not knowingly collect personal information from children under the age of 13 without appropriate parental or legal guardian consent.

14. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect operational, legal, or regulatory changes.

The revised version will be posted on invantech.ca together with the updated effective date. Continued use of our services following such changes constitutes acceptance of the revised Privacy Policy.

15. Contact Information

Questions, requests, or concerns regarding this Privacy Policy or our handling of personal information may be directed to:

Privacy Officer
InVanTech Association
Website: invantech.ca
Email: info@invantech.ca